Privacy Policy - Mayer Brown Alumni Network

Alumni Network Privacy Policy

Mayer Brown values your privacy and cares about the way in which your personal data are treated. The Alumni Privacy Notice describes the privacy practices in relation to the Mayer Brown Alumni Network website available at alumni.mayerbrown.com. It supplements the Mayer Brown Privacy Notice.

The Alumni Network is a website where alumni of Mayer Brown and other invited parties such as current Mayer Brown personnel (together "Alumni") have access to member benefits, such as alumni news, events, programmes, offerings and other information about the Mayer Brown global community. Your use of the Alumni Network website is subject to your agreement to its Terms of Use.

Mayer Brown (“We” or “us”) is a global services provider comprising legal practices that are separate entities, including Tauil & Chequer Advogados, a Brazilian law partnership with which Mayer Brown is associated (collectively the “Mayer Brown Practices”), and affiliated non-legal service providers, which provide consultancy services (the “Mayer Brown Consultancies”). The Mayer Brown Practices and Mayer Brown Consultancies are established in various jurisdictions and may be a legal person or a partnership. Details of the individual Mayer Brown Practices and Mayer Brown Consultancies can be found in the Legal Notices. Any legacy Alumni Network data transferred to a successor Mayer Brown Practice or Mayer Brown Consultancy will also be treated in accordance with the Alumni Network Privacy Notice.

Mayer Brown is the controller of Alumni personal data.

1. What personal data do we collect about you?

In the Alumni Privacy Notice where we use the term personal data, we use this term to describe information that is about you and which identifies you. We collect personal data from you during the course of your use of the Alumni Network website and member benefits, as described in the Alumni Privacy Notice.

The personal data that we process includes:

Basic Profile Details: your name (including name prefix or title), your recent Mayer Brown career history (position, current or last office, current or last department, and your last start date and, if applicable, end date) and, if you have previously shared your current job title and employer
Contact information, such as your postal address, email address and phone number(s)
Career and biographical information, such as your start and (if applicable) end dates at Mayer Brown, position(s) held at Mayer Brown, including your department and office at Mayer Brown, other employment and education information, as well as information about your outside interests and activities
Technical information to the extent that it constitutes personal data, including your IP address and other online identifiers, and information about your access to and use of the Alumni Network (such as your access dates/times, what areas of the website you have visited and the materials that you have viewed or downloaded)
Information you provide to us to participate in our programmes and other offerings within our member benefits;
Information you provide to us to publish in our materials (such as if you provide a photo for the Alumni Newsletter or Alumni Directory)

Upon first log-in or account activation triggers your Basic Profile Details to appear in the Alumni Directory. No contact data is displayed unless you choose to amend your profile settings and choose to share your contact data. You are entitled to remove or amend any of this information from your Mayer Brown Alumni Network profile at any time by contacting us at info@alumni.mayerbrown.com or by updating your information on your Alumni Network profile by logging into the Mayer Brown Alumni Network website and updating ‘My Profile’. If you choose not to disclose your Basic Profile Details, we may not be able to provide our Alumni Network website or member benefits.

Before providing us with personal data about another individual you undertake (unless otherwise agreed) you will have the appropriate and necessary permissions to share such personal data with us.

2. How we obtain your personal data

When you first register or activate your account on the Alumni Network, we may use information that we already hold about you (such as your name, your last position held at Mayer Brown, your department and office at Mayer Brown and your most recent employment dates at Mayer Brown) to pre-populate some fields on your Alumni Network profile.
We collect information from you or about you as part of your registration or activation of an account on the Alumni Network website
We collect information from you in the course of your use of the Alumni Network website
We collect information from you when you participate in the Alumni Network member benefits
We collect information about you while monitoring the Alumni Network website and email communications sent to and from Mayer Brown
We collect information from you when you apply to a career opportunity with us
We gather information about you when you provide information to us, or interact with us directly, for instance engaging with our staff or registering to attend one of our events

We may collect or receive information about you from third party sources. For example, we may use publically available sources to keep the contact details we hold for you accurate and up to date.

You hereby agree and give us your express, clear and free consent to collect your personal data in the above circumstances.

3. How we use analytics and cookies

Please refer to our Cookie Policy.

4. How we use your personal data and on what basis we use your personal data

We have set out below the principal purposes and the legal basis (as set out in data protection law) that we rely on to process (i.e., use of) your personal data for the Alumni Network.

Purpose		Legal Basis
To provide the Alumni Network website and member benefits to you and to other members		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits), with the exception of the Basic Profile Details where we rely on your explicit consent
To create, verify and administer your account		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits) and, depending on the circumstances, to perform a contract between you and us
To audit and monitor the use of the Alumni Network website and member benefits		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits, as well as to improve and ensure the security of the website) We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law (eg in relation to our use of certain cookies)
To provide you with Alumni Network communications, such as alumni newsletters, information and news about Mayer Brown, and invitations to events		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits) We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law
To notify you about changes to the Alumni Network website and member benefits		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits)
To improve the Alumni Network website and member benefits		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits)
To provide information about our users and related usage information to third parties whenever needed to provide support for the Alumni Network website and member benefits		For our legitimate business purposes (ie the provision of the Alumni Network website and member benefits)
To manage and administer our relationship with you and our clients		For our legitimate business purposes (i.e. the provision of the Alumni Network website and member benefits, and ensuring strong relationships with our clients)
To fulfil our legal, regulatory and risk management obligations, including establishing, exercising or defending legal claims		For compliance with legal obligations to which we are subject

5. Communications we may send you

From time to time, we, or third parties acting on our behalf, will send you information about Mayer Brown and the Alumni Network, including newsletters, invitations to events, opportunities and updates on the Alumni Network Privacy Policy and the Mayer Brown Privacy Notice. If you do not wish to receive this information, or if you are already receiving this information from us or third parties acting on our behalf and you no longer wish to do so, please email us at info@alumni.mayerbrown.com. You may also manage your communication preferences through the Mayer Brown Alumni Network website by clicking on ‘Settings’ in the ‘My Profile’ section at the top right-hand corner of the website.

To improve and ensure the relevance of the communications we send, we collect information about whether you read the emails and other materials that we send to you, click on the links in those emails and materials, and whether and how you visit our website after you click on those links. We do this by using software that places a cookie on your device which tracks this activity and records it against your email address. Please see our Cookie Policy for more information on cookies and how to manage and remove them. Removal of this cookie will not affect your experience on our websites.

6. Meetings, events and seminars

We will collect and process personal data about you in relation to your attendance at our offices or at an event or seminar organised by Mayer Brown or its business partners. We may share your information with IT and other service providers or business partners involved in organising or hosting the relevant event.

Where you provide us with information about your dietary or access requirements in connection with your attendance at our offices or at an event or seminar, we will only use that information in order to cater for your needs and to meet any other legal or regulatory obligations we may have.

7. Who we share your personal data with

The Mayer Brown Alumni Network website is powered by PeoplePath. PeoplePath serves as data processors for Mayer Brown and our PeoplePath Account Manager will have access to personal data. Our Account Manager is bound by duties of confidentiality, the Mayer Brown Privacy Notice and the PeoplePath Privacy Policy and Disclaimer.

For more information on how and with whom we share your personal data, please refer to the Mayer Brown Privacy Notice.

When you contact and message a user through the website, an email will be sent through the website to the user in two ways: (i) the user will receive a notification within their inbox in the site (located in the top right corner of the website) and (ii) the user will receive an email from you to their preferred email inbox. By performing this action, your preferred email address will be displayed to the user you have contacted.

By registering, activating your account and using the Alumni Network website you hereby agrees to its Terms of Use and the Alumni Network Privacy Policy, giving us you express, clear and free consent for this share of date.

8. Your rights regarding your personal data

The EU GDPR and UK GDPR and other applicable data protection laws provide certain rights for individuals. For a description of your rights and how to enforce them, please refer to the Mayer Brown Privacy Notice.

We must ensure that your personal information is accurate and up to date. Therefore, please advise us of any changes to your information by emailing us at info@alumni.mayerbrown.com. You may also update your information on your Alumni Network profile by logging into the Mayer Brown Alumni Network website and updating ‘My Profile’.

If you wish to cease to participate in the Alumni Network in its entirety, email us at info@alumni.mayerbrown.com or click on the ‘please remove me from the Network’ at the bottom of the left-hand navigation panel within the website.

9. Alumni Privacy Notice update

Any changes we make to the Alumni Privacy Notice and Policy in the future will be posted on this page and, where appropriate, notified to you by email. The updated Alumni Privacy Notice will take effect as soon as it has been updated or otherwise communicated to you.

Version No. 3

This Alumni Privacy Notice was last updated in March 2022.